Admin Assistant (Real Estate)
Location:
Clark Office
Position:
Full Time
Closing Date:
Sunday, November 30, 2025
Do you have great interpersonal skills? Are you great in navigating tasks with strict deadlines?
If your answer is yes, then WE WANT YOU!
We need a highly motivated Virtual Assistant for our Real Estate Account to support property valuers.
As an Admin Assistant (Real Estate), your duties and responsibilities include:
- Produce final, client-ready property valuation reports in Microsoft Word, ensuring strict adherence to specifications and corporate formatting standards.
- Transcribe diverse source materials (handwritten notes, drafts, and audio recordings) accurately into coherent, professional documentation.
- Manage all visual assets by inserting, correctly labeling, and formatting photographs, maps, and other supporting images within reports.
- Streamline workflow and coordinate report production, acting as the primary liaison between valuers, trainee staff, and Australian administrative teams to meet deadlines.
- Draft and finalize professional business correspondence, including external letters, internal memos, and urgent communications.
- Implement and maintain document control, ensuring meticulous version tracking and secure digital filing of all reports.
- Provide comprehensive administrative support, encompassing data entry, accurate record-keeping, and communication coordination.
- Uphold confidentiality and the highest standards of professionalism in the handling of all sensitive valuation and client information.
Qualifications:
- Must have a bachelor’s degree in Communication, English, Business, Marketing, or related field.
- Previous experience working with Australian clients or teams is an advantage.
- Experience in a fast-paced administrative, documentation, or high-volume report production role.
- Prior experience or familiarity with property, real estate, or valuation terminology and report structures will be a significant advantage.
- Experience in professional transcription or high-speed audio-to-text typing is highly desirable.
- Proficiency in Microsoft Word and Microsoft Outlook.
- Exceptional command of both written and spoken English.
- Ability to accurately read, interpret, and process diverse source material, including detailed handwritten notes and technical drafts.
- Focus on accuracy and formatting consistency to ensure final documents are client-ready and error-free.
- Proven ability to manage a demanding workflow, prioritize tasks effectively, and consistently meet strict deadlines for report submission.
- Excellent communication and professional liaison skills necessary for coordinating with international teams, specifically clients and staff in Australia.
- Exhibits high standards of professionalism, flexibility, and a proactive, team-oriented attitude.
- Willing to be assigned to SM Clark, Pampanga.
